Thanks for your feedback on/your suggestion: It welcomes feedback and suggestions, making the person feel secure to continue giving them to you. Any feedback you can give me on this would be highly/much appreciated: For when you need to finish the email asking for thoughts/feedback from the person. Here are some common ways of starting an email: Dear [name]: It’s more appropriate for formal emails. Giving bad news by email is never easy, but there are ways to do it properly. Or if you prefer so, download the full business emails guide with actionable tips to boost the efficiency in your business emails and avoid miscommunication. When finishing your emails, rather than using “Thanks again,” or something similar, create an expectation to be answered. I am writing to you about… Here you can insert anything related to a previous conversation or meeting you had with the recipient. The guide How To Write Professional Emails in English will give you not only these 150+ useful phrases for every email occasion at work, but also tips for writing better business emails and avoid miscommunication and business email templates and examples to communicate effectively with colleagues and managers. hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, 'd901f35a-4e54-409f-8945-ac6bd7ad965d', {}); As for the useful email phrases, we've divided them into three categories: opening lines to start your email, body lines to convey the message, and closing lines to finish off. It’s also useful for when you want to call their attention to another thing in your email, mainly if you are writing to talk about more than one matter. . It may be best for people you have had conversations before. I am writing to you about our last meeting/your presentation yesterday/our next event. Call it a day. However, always be respectful and think twice before bringing to the table things that can sound offensive. How To Effectively Reduce Your Accent in English! 20 Best (and free) Task Management Software to Help You at Work, The most insightful email statistics that are shaping 2020. Business people – as well as busy people – prefer brevity in emails, so such abbreviations are commonly used. Please accept our apologies for any inconvenience caused. Contact us and one of our experienced teachers will help you achieve your goals. Use it when you address a person in a position of respect. I hope this email finds you well. Useful phrases for closing emails. Before we start, here's a quick template you can use for your professional emails: By adding these at the beginning of your emails you will sound more friendly and social. If we can be of any further assistance, please let us know. Model Email Could you please explain that again? With all due respect, please allow me to draw your attention to... 3. It would be very helpful if you could send us/me…: You show the person that their help is very appreciated. So, how do you make sure that you are learning new business phrases in a way that you will be able to remember them and use them in the future? Thank you for reaching out (to me): This is a more informal way to appreciate the contact made by someone. Congratulations on [what the person has achieved]! I’d like to inform you that…:  A formal way to introduce a special announcement or give back a critical answer. Quick reminder…: This an informal way to introduce something that you want to highlight, such as near expiration dates or incoming meetings. The trial … Download it and use it anytime you need it or practice with a teacher. You can easily increase your productivity and improve the quality of your emails by using these phrases. Can you make it on [day]? It’s also a way to soften the negative reply. . Let me know if you need any help: It’s the most common email phrase on this category. Looking forward to hearing from you. Showing gratitude is an excellent way of keeping the attention of your recipient, and also to overcome problems that come to you on customer service. Avoid using “Sorry for the inconvenience”, because it sounds vague, informal and insincere. Staying on top of your inbox is not always easy, but having some useful phrases like these can save you a lot of time. These are some common examples that you can use: I hope you are well/all is well: It shows you care about that person. Looking forward to hearing from you soon. I acknowledge the excellent points you've made, and I would like to add to them by underlining the fact t… Would you like to keep improving your business emails and make them more professional and effective? 6. 67 Expressions for Quicker & Better English Emails. I am available on [day], if that's convenient for you. Use one of these email phrases: Best regards: It’s a friendly way of saying goodbye, and one of the most common in the business context. And since most people in the corporative world make their connections through emails, it’s necessary to have some communication skills. Sometimes you’re going to have to ask someone for help or more information. It’s [your name] from [your company]: Start by introducing yourself with your name and the company where you work. We design a course just for you, anytime, in all time zones. I didn't/don't fully understand [something]. Common Phrases for Business Letters. When you are emailing first, you need to introduce yourself and talk about the purpose of the email. I hope you had a good weekend. Also, you are going to find both formal and informal phrases, because writing emails depend a lot on the tone of voice you give to your brand and with whom you are exchanging emails. If you could please shed some light on this topic, I would really appreciate it. Yours truly (Formal). 1. I would be happy to have an opportunity to work with your firm. I look forward to seeing you next week. 4. Best regards,(semi-formal, also BR) Skype English Lessons with Native American and British teacher ›› Read more: 6 Ways to Improve Your English Writing Skills One more thing to keep in mind is that in formal correspondence contractions are rarely used, so … It emphasizes that you are willing to help. I look forward to doing business with you in the future. Use it carefully. Learning and using business phrases and language is a must for … Business emails are like letters. Enjoy this training without worries or need for healthy measures. Could you please send me . Could you please…? ... please feel free to contact me/to get in touch. Business English Vocabulary. If you want to keep improving your business writing and create emails that work, Talaera can help you, through specialized one-on-one sessions, group courses, or webinars. at the address below/above. Always try to learn ne… Yours Truly, (AmE) Informal 1. “Thanks for…” Showing gratitude is an excellent way of keeping the attention of your recipient, and … : It’s a formal way of making requests, and ask for further explanations politely. This cheatsheet is included in the guide How to write professional emails in English. Please feel welcomed…: The phrase, “Please feel welcomed…” invites customers to reach out more times, and makes them feel comfortable to do so. 5. If you want to notify the main recipient of the email that you are sending the email to another person (or persons) to whom the correspondence would be helpful or useful, use the phrase I have cc’d (somebody). In addition to the useful and suitable phrases and expressions listed here, we should also create our own personal collection of useful phrases… I am writing to ask/enquire/let you know/confirm/invite you to/to update you on/ask for…”: Use this when you want to ask for information, a positioning, make an invitation without further ado. In business emails, you can’t merely send “Bye” or “See you later”. Request for information. Depending on the voice tone you have for your brand, it also can be useful. to manage to enter an organization, a field of business, etc. I'm glad we had a chance to chat at the convention. When it’s necessary to send attachments or even additional information that requires special attention of the recipient, these are some examples of how to approach this: I’m sending you [file’s name] as a pdf file: Make sure to make clear the name of the file and its format, so the person feels more secure about opening it. I read/heard . Please keep me informed/posted/updated: This makes the communication open so that the person can reach time any time with new information about a matter. I hope you enjoyed your vacation: It works when you have the information that the person was in their vacation period, and when you want to continue a conversation that had to stop because of that. The language you use in each part adds to the email’s … Drag turns Gmail into your Team’s Workspace – One single place to support customers, manage tasks and close deals, from the place teams love: Gmail. But don’t spend your whole email apologizing. Knowing how to write an email properly makes a total difference in receiving or not an answer. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule…: It’s a phrase to finish the email showing that you need a response about what you have sent to the recipient. It’s against company policy to…: It’s a way of explaining why you can’t do something the person has requested when it goes against the company policy. It can be a valuable starting point for students who need to use English on an everyday basis for written business communications. Do you wish you could write emails in English quicker so that you can dedicate more time to other tasks? Email content starting with good wishes are always a great way of being social and friendly. Could you give us some more details on...? and would like to know . +20 Top Tips You Need To Know, The Best Business English Idioms And Phrases You Absolutely Need. 5. Thanks you for your understanding/for your patience. 7. I look forward to hearing from you. a foot in the door. It may repel them, instead of looking like a pleasant wish. I look forward to seeing/meeting you: Use it when you are scheduling a personal meeting. that could bring you … ): 1. Closing … We just need the thumbs up/the green light. Please see the information below for more details about…: If you want to highlight information, such as addresses or essential quotes. This can work for a less formal business email. I hope all is well. A common problem. Well, our business English course focuses on email writing and business conversation. If you enjoyed this article, we have some more goodies for you: hbspt.cta._relativeUrls=true;hbspt.cta.load(4586384, '39f1642b-8f57-4872-a472-90993c469731', {}); Made with ❤️ in New York City — Talaera © 2017–2020 — Contact us at: info@talaera.com, 150+ Useful Email Phrases That Will Make Your Life Easier. We regret to inform you that…: It’s a polite and formal way to give bad news. I’d appreciate it if you could…: Another way of asking for something politely. Layout and punctuation. . Here are my four tips to actually learning new business English expressions (and using them! Finishing an email: We normally write a comma after the closing phrase. Pay attention to its variations, so you don’t sound like you are rushing them to do something. Even if you have completed a business English course, you will hear new expressions every day. I am writing to ask/enquire/let you know/confirm/check/invite you to/to update you on/ask for a favor... Might I take a moment of your time to... (very formal). People appreciate it when you call them by their names because it shows that you are talking directly to them. By Paola Pascual on Dec 26, 2018 9:04:34 AM. And whenever you’re providing information, you should give them a way to contact you if they have questions. Right after saying this, explain the reasons why it won’t happen.. After careful consideration, we have decided (not) to…: It shows that you have considered what the person has sent you previously. … please do not hesitate to contact me: This works as a complement for phrases like “If you need further information…”. Have a great week/weekend/day/night! Instead of openly addressing it as “an issue that hasn’t been fixed”, use “update” as a form of saying that you’re working to solve it. Please keep me informed/posted/updated/in the loop. Be tactful, strategic, and respectful when emphasizing points in the body of your business email. I hope you e… It sometimes happens that you couldn’t attend the person’s expectations somehow, and you need to give this information. Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule... Any feedback you can give me on this would be greatly/highly/much appreciated. See progress. The business email writing part of the course teaches the student email writing strategies, phrases and grammar, with plenty of chance to practice business email writing and … Hi (everyone/ guys): This one is for when you are emailing a group of people informally. : It depends on which time you are sending the email. Show the receiver that you are there for assistance in whatever is necessary. English is recognised as the most internationally popular language, which makes it the most dominant language in the business world. Now it’s time to apply these email phrases, open your inbox, and start giving your best at replying to your emails. Sorry it took me so long to get back to you. 3. Learn with online training tailored to your specific needs. When a business associate accepts your invitation to meet, then it’s only courteous to thank them for making the time. By adding these at the beginning of your emails you will sound more friendly and social. It’s respectful and a safe phrase to initiate a friendly approach. Could you please sign the attached document and send it back by [date]? 4. Once again, only talk about what you are sure about this achievement and don’t exaggerate. 2. Yours faithfully, (when you start with Dear Sir/ Madam,) 2. : Use this one when you need that the recipient sends you back a signed document, and you have a due date for that. Let the dialogue open. BUSINESS ENGLISH . Despite my best efforts…:  You show the person that you made efforts to solve something, or to give them a positive response. They have a format. Before you start writing an email, decide if you want to write a formal email or an informal one. An ending. Business email and letter writing Business letter-writing phrases / Yours faithfully, yours sincerely More useful phrases for business emails and letters (making requests, complaining, apologising) Thank you for making time to see me. . Dear Ms Collins) 3. Remember that socializing is vital in the business world, and you don’t need to be so formal all the time. I’ve attached [file’s name] for your review: Again, remember to specify the name of the file, and also its objectives. I'd like to schedule a meeting on [day] if you are available/free then. The aim of the opening paragraph in a formal business email is generally to: ... good opening should make clear the purpose of your email. Could you please clarify what you would like us to do about...? This phrase is one of the most common in business emails. Thanks for sending/asking about/attending: It shows people that you acknowledge the actions they have done and also appreciate them. Be completely honest with what you say to them. XOXO (Casual). If possible, I’d like to know (more) about…: You are not demanding anything, just letting the person feel comfortable sharing something specific with you. . I’m afraid it will not be possible to…: Use this informal phrase on a negative response, followed by a brief explanation of why it wasn’t possible to accomplish the person’s request. Yours sincerely, (when you start with the name e.g. A closing. It’s a way to be direct and keep the email short. Note: Even the experts disagree as to whether some greetings are formal, semi-formal, or casual. Greetings: Use it when you don’t know the name of the recipient. I hope you are well. 14 Simple Rules That Will Make You A Better Communicator, How to write professional emails in English, How To Write Professional Emails in English, 8 Useful Ways to Make Your Point With Precision & Clarity, Learning Business English? Mainly to avoid misunderstandings that can harm your contacts. Thank you for your assistance. If you want to omit the name of the company at the beginning, that’s fine, but be sure that this information will be placed somewhere in the email body. Please let me know if this is OK with you. These phrases will encourage them to give any additional help or feedback you need.